Data Protection and Privacy Policy

On Wellbeing is a product delivered by Aspire Software Systems Limited. Aspire Software Systems is committed to complying with General Data Protection Regulation (GDPR), as interpreted by the Data Protection Act, which came into force on the 25th May 2018, and any other subsequent legislation related to this Act.

All personal information will be handled in accordance with the above to ensure that individuals are protected from misuse of personal details and that any information is handled appropriately and within the individual's rights.

This policy explains when and why we gather personal information about people who visit our website and/or use our services and how we keep it secure.

How do we collect information from you?

We obtain information about you when you register or take part in events we run, or when you sign up to receive our newsletter and/or updates.

What type of information is collected from you?

The personal information we collect includes your name, email address, workplace, and telephone number.

How is the information used?

Your information could be used to:

  • Send you information and about events, products or services which may be of interest to you.
  • Notify you of any changes to events, products, or services.
  • If you are a registered account user, the information will be used to manage your user account.

What is your email policy?

For individuals who sign up to hear more about events products or services you may unsubscribe from these communications at any time. Each email campaign we send will offer you the opportunity to unsubscribe, you will find the unsubscribe link by scrolling to the bottom of the email and clicking ‘unsubscribe’. If you believe you are receiving unwanted, unsolicited emails from us, sent by us, or purporting to have been sent by us, please forward it with your comments to [email protected]

Do we analyse email data?

We sometimes track how you or groups of individuals interact with our emails to understand what content interests you most. This means we may track and store when you open or click on an email. Only very limited data is collected and stored; for example, email content you clicked on, web page viewed, time and date. We analyse this information to help us tailor emails to you.

Who might we share your information with?

We recognise that your data is private and will not share your data with anyone else.

How can you access and update your information?

The accuracy of your information is of vital importance to us. You can update your information within any registered user account. You can also contact us if any information we hold about you is inaccurate or out of date, please email us at: [email protected]

You have the right to ask for a copy of the information Aspire Software Systems Limited holds about you, which we will respond to within 30 days of receiving the request.

Use of 'cookies'

Like many other websites, our website uses ‘cookies’. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit.

When visiting our website, we may use cookies to collect statistical data about your browsing actions and patterns, though these do not identify you as an individual. This helps us to improve our website and deliver a better more personalised service.

When logged into the product, we use cookies only to provide functionality to the website, and do not use them to track your actions and engagement within the portal.

It is possible to switch off cookies by setting your browser preferences. However, turning cookies off may result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organisations. This Privacy Policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.

If you use our services while you are outside the UK, your information may be transferred outside the UK to provide you with those services. Your data will otherwise not be transferred outside of the UK.

Any Questions?

Please direct any questions about your data to the Operations Director email [email protected]

Filing a complaint

If you are not satisfied with how Aspire Software Systems Limited manages your personal data please contact us on [email protected]. You also have the right to make a complaint to the Information Commissioner’s Office.